Orchidland Community Association
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Regular Monthly Meetings beginning at 5:30 p.m.: (see calendar for location)
Third Tuesday - Board of Directors
Second Tuesday - Road Maintenance Committee
Fiscal records are prepared by Fiscal Records Keeper, Treasurer, and President for full audit by CPA.
1st Fiscal year begins.
BOD begins preparing interim newsletter for mail out with mid-year billing.
Newsletter should include the following:
1st Delinquent lot owners' membership suspended (not eligible to vote).
At least 10 days before mailing, Treasurer requests Financial Record Keeper to prepare mid-year billing. [Mid year billing includes (s) reminder for non-payment and (2) billing for incremental paving if approved annually.]
Interim newsletter is ready for mail out within the first 10 days of October. [Allow at least one week for duplication.]
Within first 10 days of the month the mid-year billing and interim newsletter are mailed out.
15th Deadline for filing federal tax-exempt return with CPA assistance
Federal tax form 1099 sent by Financial Record Keeper to appropriate contractors.
Lien reviews done by Financial Record Keeper and Treasurer. Lien documents are prepared by Financial Record Keeper and sent to the Bureau of Conveyance by the Treasurer.
President appoints Nomination Committee to prepare BOD slate of Candidates.
BOD begins preparing annual newsletter which should contain the following:
Under the Treasurer's leadership the BOD prepares proposed budget for 2006-2007
Annual newsletter mailed out at least 30 days before the annual general membership meeting to be held in April.
Annual membership meeting. Agenda should include the following:
Treasurer files state domestic nonprofit corporation form with DCCA.
At least 10 days before mailing, Treasurer requests Financial Record Keeper to prepare annual billing.
BOD prepares newsletter for mail out with annual billing to be sent within the first 10 days of June. Newsletter should include the following:
Immediately after the BOD May meeting, the BOD for the next fiscal year meets to elect its officers.
15th Deadline for BOD election ballots
Annual billing and newsletter mailed out within the first 10 days of June.
On or before June 30 the BOD will conduct an annual inventory and file it with the Treasurer.
30th Fiscal year ends